Procurement
Procurement
As a public body, the Point Fortin Borough Corporation is mandated to adhere to the rules and regulations set out in the Public Procurement and Disposal of Public Property Act of 2015 (as amended). In order to promote transparency, accountability and fairness, access is provided here to the proposed procurement activities undertaken by the Corporation in the financial year 2023/24.
Please click on the table below to find information about our procurement plan and current tender projects or select the Tender Procedure link if you require additional details about Tender Notices and Tender Documents.
What is Procurement?
“Procurement” or “Public Procurement” means the acquisition of goods, works or services involving the use of public money."
Cited From: The Public Procurement and Disposal of Public Property Act, 2015.
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Legislative Framework.
Public Procurement and Disposal of Public Property within the public sector is governed by the Public Procurement and Disposal of Public Property act “PPDPPA” of 2015 (as amended) which was proclaimed by Her Excellency Christine Carla Kangaloo on April 26th 2023. The act was further amended by virtue of Act No. 13 of 2023 and Public Procurement and Disposal of Public Property Regulations.
Objectives of the Act
The objects of this Act are to promote:
- The principles of accountability, integrity,transparency and value for money.
- Efficiency, fairness, equity and public confidence.
- Local industry development, sustainable procurement and sustainable development,in public procurement and the disposal of public property.
Cited From: The Public Procurement and Disposal of Public Property Act, 2015.
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Office of Procurement Regulation "OPR" Depository
The OPR has established a database, known as “the Procurement Depository”, to which suppliers or contractors can submit information with respect to their qualifications and experience, among other things,in accordance with the Public Procurement and Disposal of Public Property Act, 2015 (as ameneded).
Cited From: The Public Procurement and Disposal of Public Property Act, 2015.
Learn MoreProject Tabs * Please click on the menu item best suited to you
| No. | Project Number | Project Name | UNSPSC Code LVL3 | Brief Description | Proposed date for Issue of Bidding Documents | Expected Delivery / Completion Date | Estimated Project Duration(for works and services) | Procurement Method | Standstill period(if applicable) - No. of Days | Contract Type |
|---|---|---|---|---|---|---|---|---|---|---|
PSIP Projects |
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| 1 | LRB-25-26/129/001 | Main Field Road – Strengthen and Resheet Roadway Electoral District – New Lands/ Mahaica |
72141003 | To saw-cut and remove defective areas in roadway 50m long x 7.2m wide and to strengthen these areas in roadway using 100mm thick crusher run and resheet roadway with Hot Asphalt Mix 50mm thick. | 1-Jan-26 | 30-May-26 | 6 – 8 Weeks | Invitation to bid | 10 | Fixed Term Contract |
MINOR EQUIPMENT |
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| 1 | ME-02/ 25-26/02 | Office Equipment | 44000000 | Purchase of printers, photo copy machines, tablets etc | Jan-26 | May-26 | N/A | Limited/ RFQ | N/A | Fixed Price |
| 2 | ME-03/ 25-26/03 | Furniture and Furnishings | 56000000 | Purchase of High Back Executive Chair, Low Back Task Chair, Drawer File cabinets, High Chair (Cashier) etc. | Jan-26 | May-26 | N/A | Limited/ RFQ | N/A | Fixed Price |
| 3 | ME-04/ 25-26/04 | Other Minor Equipment | 44000000 | These items include; Electric Kettles, Brush Cutting Machines etc | Jan-26 | May-26 | N/A | Limited/ RFQ | N/A | Fixed Price |
RECURRENT |
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| 1 | REC-03/ 25-26/001 | Supply and Delivery of Uniforms & PPE | 5310700 | Purchase of all uniforms and protective gear such as, coveralls, safety hat/ helmet etc. Uniform allowances .Payment for sewing of uniforms | Jan-26 | May-26 | Annual | Limited/ RFQ | N/A | Fixed Price |
| 2 | REC-09/ 25-26/002 | Rent/Lease-Vehicles and Equipment | 78142000 | Rental or lease of equipment such as D6 Tractor/ Backhoe/ Excavator/ 10 Ton Roller/ Grader Machine and vehicles | Jan-26 | May-26 | As required | Limited/ RFQ | N/A | Fixed Price |
| 3 | REC-10/ 25-26/003 | Supply and Delivery of Office Stationery and Supplies | 44121638 | Consumables used in running of office such as paper, pens, note pads etc. Refreshments for meetings and the purchase of office stationery not supplied by government printery | Jan-26 | May-26 | As required | Limited/ RFQ | N/A | Fixed Price |
| 4 | REC-11/ 25-26/004 | Supply and Delivery of Books and Periodicals | 55101519 | Purchase of books and periodicals to reference use in offices and libraries including newspapers | Jan-26 | May-26 | As required | Limited/ RFQ | N/A | Fixed Price |
| 5 | REC-12/ 25-26/005 | Supply and Delivery of Materials and Supplies | 44000000 | Purchase of materials and supplies used by departments in the discharge of their core functions: purchase of software packages subsequent to initial supply with purchase of Office Equipment’s and Furnishings, hardware/ Construction Material, Minor Equipment’s, Plumbing and Electrical Fixtures, Hand Held and Electrical Tools, Aggregate, Lumber , Laminated pouches, Food Badges Clips, Pool Chemical, Accessories etc. | Jan-26 | May-25 | As required | Limited/ RFQ | N/A | Fixed Price |
| 6 | REC-13/ 25-26/006 | Maintenance of Vehicles | 78181500 | Repair & Maintenance of Vehicles e.g Tyres, belts, radiator covers, batteries and disc pads etc. | Jan-26 | May-26 | Monthly | Limited/ RFQ | N/A | Fixed Price |
| 7 | REC-15/ 25-26/007 | Repairs and Maintenance - Equipment | 81000000 | Repair and maintenance of : office machines e.g. computers -other specialised equipment e.g. cameras, Ink Cartridges, -repair and maintenance of minor equipment e.g. whackers & blowers |
Jan-26 | May-26 | Monthly | Limited/ RFQ | N/A | Fixed Price |
| 8 | REC-19/ 25-26/08 | Official Entertainment | 90000000 | Provision for official entertainment for holders of certain public offices with the purview of the salaries review commission. These include : auditor general Top managers in the public service etc. | Jan-26 | May-26 | N/A | Limited/ RFQ | N/A | Fixed Price |
| 9 | REC-21/ 25-26/09 | Repairs and Maintenance - Buildings | 72101507 | Repairs and maintenance to government buildings inclusive of air conditioning, generator, furniture & furnishings. Includes service contracts and consultancy services | Jan-26 | May-26 | As required | Limited/ RFQ | N/A | Fixed Price |
| 10 | REC-23/ 25-26/10 | Procurement of Fees | 81112201 | Payment of various fees and legal costs incurred by government ministries, departments and agencies e.g. Legal fees and Licences and technical support. | Jan-26 | May-26 | N/A | Limited/ RFQ | N/A | Fixed Price |
| 11 | REC-24/ 25-26/011 | Rebates And Refund | 80141629 | Rebates and refunds of payments made | 1-Oct-25 | 30-Sep-26 | N/A | Limited/ RFQ | N/A | N/A |
| 12 | REC-28/ 25-26/012 | Other Contracted Services | 64131600 | Cost of contracts awarded for services not cleared for under other sub items e.g. scavenging services, Bulky Waste Services, Disposal of Faecal Waste, Cleaning of Rivers and Main Earthen Drain, repairs to road and bridges Rental of Road Saw, Water Pump, Jack Hammer, Backhoe, Excavator, 10 ton Roller, Grader Machine and heavy equipment, management contracts | Jan-26 | May-26 | As required | Limited/ RFQ | N/A | Fixed Price |
| 13 | REC-37/ 25-26/013 | Janitorial Services | 76110000 | All contracted cleaning and janitorial services e.g. sanitac bins. | 01-Oct-25 | 30-Sep-26 | Annual | Limited/ RFQ | N/A | Fixed Price |
| 14 | REC-43/ 25-26/014 | Security Services | 92121504 | All contracted security services | 01-Oct-25 | 30-Sep-26 | Monthly | Limited/ RFQ | N/A | Fixed Price |
| 15 | REC-46/ 25-26/015 | Natural Disasters | 93131800 | Natural disasters- Signs and banners, headsets, blanket, disinfectant, umbrella, rain jacket, rubber boots, mattresses, tents, first aid kits, reflective vest, broom mop, rope, chain saw and equipment | 1-Oct-25 | 30-Sep-26 | As required | Limited/ RFQ | N/A | Fixed Price |
| 16 | REC-57/ 25-26/016 | Postage | 78102200 | Cost of all activities relative to delivery of mail and packages including courier services. Maintenance of Postal Franking Machine. | 1-Oct-25 | 30-Sep-26 | As required | Limited/ RFQ | N/A | Fixed Price |
| 17 | REC-62/ 25-26/017 | Promotions, Publicity and Printing | 80171600 | Printing of manuals, forms, brochures. Procurement of Outreach programmes and branded items. Advertisements in Newspapers and upgrade and maintenance of Web Sites etc. | 1-Oct-25 | 30-Sep-26 | As required | Limited/ RFQ | N/A | Fixed Price |
| 18 | REC-66/ 25-26/018 | Hosting of Conferences, Seminars and Other Functions | 80000000 | Hosting of conferences and seminars in Trinidad and Tobago agreed to by cabinet. Procurement of infrastructure décor services events planner, caterer, technical and artistic services etc | 1-Oct-25 | 30-Sep-26 | As required | Limited/ RFQ | N/A | Fixed Price |
| 19 | REC-96/ 25-26/019 | Fuel and Lubricants | 15000000 | Procurement of Fuel and Lubricants such as; gasoline, diesel and oil | 01-Oct-25 | 30-Sept-26 | Fortnightly/ Monthly | Limited/ RFQ | N/A | Fixed Price |
| 20 | REC-99/ 25-26/020 | Employee Assistance Programme | 84000000 | Procurement Cost of implementing Employee Assistance Programme (EAP) | 01-Oct-25 | 30-Sept-26 | As required | Limited/ RFQ | N/A | N/A |
EVENTS |
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| 1 | Cultural / Celebrations 2025-2026 | Divali Event | 80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system, Décor Event planner / Manager services | 1-Oct-26 | 31-Oct-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 2 | Cultural / Celebrations 2025-2026 | Christmas Event | 80141607 | Hosting Function Procurement of infrastructure, caterer, technical and artistic services, audio and sound system, décor Event planner / Manager services such as Christmas Village. Procurement of Vouchers/ Hampers | 1-Dec-26 | 31-Dec-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 3 | Cultural / Celebrations 2025-2026 | Special Events Sporting, Cultural and Educational Events LED Special Events |
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system décor Event planner / Manager services | 1-Jan-26 | 31-Jan-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 4 | Cultural / Celebrations 2025-2026 | Carnival Events LED Special Events |
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system, décor Event planner / Manager services | 1-Feb-26 | 28-Feb-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 5 | Cultural / Celebrations 2025-2026 | Spiritual Baptist Event LED Special Events |
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system, décor Event planner / Manager services | 1-Mar-26 | 31-Mar-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 6 | Cultural / Celebrations 2025-2026 | Easter Events (Kite Flying, Easter Parade, Sports) Eid-ul-fitr LED Special Events |
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system, décor Event planner / Manager services | 1-Apr-26 | 30-Apr-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 7(a) | Cultural / Celebrations 2025-2026 | Borough Day Celebration 2026
|
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system, décor Event planner / Manager services | 1-Apr-26 | 30-May-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 7(b) | Cultural / Celebrations 2025-2026 | Borough Day Celebration 2026
|
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system, décor Event planner / Manager services | 1-Apr-26 | 30-May-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 7(c) | Cultural / Celebrations 2025-2026 | Borough Day Celebration 2026
|
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system, décor Event planner / Manager service | 1-Apr-26 | 30-May-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 7(d) | Cultural / Celebrations 2025-2026 | Borough Day Celebration 2026
|
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system, décor Event planner / Manager services | 1-Apr-26 | 30-May-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 8 | Cultural / Celebrations 2025-2026 | Indian Arrival Day LED Special Events |
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system, décor Event planner / Manager services | 1-May-26 | 31-May-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 9 | Cultural / Celebrations 2025-2026 | Special Events Sporting, Cultural and Educational Events LED Special Event |
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system, décor Event planner / Manager services | 1-Jun-26 | 30-Jun-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 10 | Cultural / Celebrations 2025-2026 | Special Events Sporting, Cultural and Educational Events LED Special Event |
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system, décor Event planner / Manager services | 1-July-26 | 31-July-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 11 | Cultural / Celebrations 2025-2026 | Back - to - School Emancipation Independence Day 2026 LED Special Events |
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system, décor Event planner / Manager services | 1-Aug-26 | 31-Aug-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |
| 12 | Cultural / Celebrations 2025-2026 | Republic Day Event 2026 LED Special Events |
80141607 | Hosting Function Procurement of infrastructure, caterer technical and artistic services, audio and sound system fireworks, décor Event planner / Manager services | 1-Sept-26 | 30-Sept-26 | 1 MONTH | Limited/ RFQ | N/A | Fixed Price |